Lease Administrator

Title: Lease Administrator

Location: Bergen County, NJ (HYBRID)

Compensation: $75,000 to $85,000 base salary + benefits

Our client is a family-owned commercial real estate firm, specializing in shopping centers, retail and industrial properties across the country. They are looking for a talented Lease Administrator to join their team in Bergen County, NJ.

The Role:

• Administer new lease agreements, which includes creating summaries, preparing documents for signing, ensuring all tenant requirements are met upon execution, sending fully executed copies to tenants with a welcome letter, coordinating move-in logistics, and entering all details into the MRI system.

• Act as the primary point of contact for tenant inquiries and maintenance requests, liaising with relevant departments to oversee and track resolutions from start to finish.

• Monitor tenant Certificates of Insurance, Certificates of Use, and licenses to ensure compliance with lease terms, maintaining a system to track expirations and generating executive reports as needed.

• Support and monitor landlord and tenant improvement projects in coordination with the Construction Manager, ensuring adherence to schedules and conditions, and collaborating with accountants as required.

• Review, audit, and enforce lease terms for tenant-related issues, including drafting notices and responding to tenant queries.

• Manage and update all lease-related dates such as expirations and option deadlines, coordinating with departments to ensure tenant maintenance obligations are met according to lease agreements.

• Assist with company special projects and tasks as assigned.

• Review and prepare lease CAM calculations, insurance documents, real estate tax reconciliations/estimates, and related correspondence.

• Maintain and update tenant files in the MRI database with relevant lease and correspondence details.

• Keep tenant contact information current and assist in collecting overdue rent payments.

• Support executive management reporting and contribute to annual budget preparation.

• Cultivate positive relationships with tenants and vendors to promote a collaborative environment.

• Undertake additional projects and responsibilities as required.

The Person:

• Bachelors or Associates degree required.

• 5+ years of experience in lease administration in commercial property

• Must be able to independently examine/interpret lease documents, with complete understanding and compliance with terms and conditions.

• Proficiency with MRI, MS office and Adobe

• Strong written an verbal communication skills

• Ability to self-manage, work independently and as a team.

The above salary range represents Cobalt's good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards package this client provides to employees.

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